Getting Email Under Control Part 1

Email is such a huge part of our lives you need to try and get it under control The processing of email should be based on three distinct steps What does this email message mean to me? Do I need to action anything from this email message? What’s the best way to finish with this email and the action it contains?  Working on your emails however consists of a few interrelated tasks with the problem lying in the amount of time and how often you do these tasks. Checking and or being notified of any new email Looking at your new messages for items needing attention Responding to the time critical action items Perform maintenance on your mailbox , via folders and rules  Tomorrow getting emails under control

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Delete E Mail in Gmail on the iPhone4 or iPad with iOS4.3

With the iPhone4 and the iPad now that iOS4.2 has arrived you may have noticed a change to your email options in GMail.

There is an archive button not a delete option as there was before.

Well if you are like me you dont want to archive some mail messages so the question is , How Do You Get Delete Back?

Open up the settings tab on your iPhone or iPad and select Mail , Contacts , Calendar , then go  to your gmail account.

IPad gmail settings

You will see Archive messages at the bottom of the settings.

Simply turn that to OFF , click Done and your delete option will be back.

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What You Can Now Open With Google Docs

Google DocsMost people would have a Google acoount and if you have a Google account then you have access to Google Docs which is a substitute for Office software ( Microsoft Office ).

Google Docs now opens another 12 file formats so that if you are emailed a file that you cannot open , upload it to your Google docs account and you will be able to open it.

So what can you open with Google docs.

  • Microsoft Office Files
  • Microsoft Excel (.XLS and .XLSX)
  • Microsoft PowerPoint 2007 / 2010 (.PPTX)
  • Apple Pages (.PAGES)
  • Adobe Illustrator (.AI)
  • Adobe Photoshop (.PSD)
  • Autodesk AutoCAD (.DXF)
  • Scalable Vector Graphics (.SVG)
  • PostScript (.EPS, .PS)
  • TrueType (.TTF)
  • XML Paper Specification (.XPS)
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Gmail Education

Gmail master,google

I use Gmail as my primary e mail client so that no matter which e mail address you use for me , it all ends up with Gmail.
One of the great aspects of Gmail is the support of IMAP which means that my e mail is synced across multiple computers.

This means that no matter what I do in Gmail on one computer is duplicated across all my computers and on Gmail.
Gmail also now offers a tool for Microsoft Exchange migration for those in a business environment.
However we all like to learn the software and the tips and tricks that go with a piece of software that makes the job that much easier.
Google have released a Gmail Tips Page so that you can become a Gmail " Ninja Master ".

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Gmail & IMAP Make Sure You Explain

Gmail
 

I recently set up a Gmail account for a business and because they are running multiple computers I set them up with IMAP settings for their G Mail account.
The advantage of using IMAP is that you can check your mail from multiple computers and your email will always be in sync.
Your messages will stay on the server until you decide whether you will download them or not to your local hard drive.
However if you delete a message from one computer you will delete them from all computers.
Your mail accounts are now designed to be " mirror images " across all your computers.

Here is the Google explanation.

A two-way communication path (IMAP). Unlike with POP, your devices talk back to our servers and sync your changes automatically with IMAP. When you sign in to your Gmail account in a web browser, actions you've taken on your email client or mobile device (like putting a message in a 'work' folder) will also appear in Gmail (your message will already have a 'work' label on it). This all happens automatically once you set up IMAP, so you don't have to read or sort all your mail twice. This is really helpful when accessing Gmail from multiple devices.

My
point , well after setting up the account and explaining the above they
went into one computer deleted all their messages as they thought they
would have them on the other machines.

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