THINK BEFORE YOU EMAIL Keep it brief , the more you write, the harder it is to check you haven’t said something you will regret. Do not write emails when you are angry or emotional. Leave it for a time before writing, if at all. Do not write emails when you have been drinking. Do not include personal, intolerant, or insensitive statements in corporate email INTERNET USE BY CHILDREN OVER THE HOLIDAYS I get calls from parents saying “what can I do as the children are on the internet all day “ There are routers available which can be configured to stop selected devices going on the internet at selected times during the day – The Gateway Max From Telstra Take the router with you when you leave the house if it becomes an issue Open DNS – a free and a paid service that can restrict what your children can visit… Read MoreContinue Reading
Yesterday I wrote about recalling e mail messages in Gmail , well you can also set up a function in Outlook that will delay you sending the message so you have time to correct or change your mind when sending an e mail. You can set up the rule by going to Tools, then Rules and Alerts , then new rule. Start a blank rule that will “Check messages after sending.” Then click next at the bottom of the rules wizard and you will receive a warning that this rule will apply to all messages The next screen should have an option to “defer delivery by a number of minutes.” Decide on the number of minutes you want to delay the message for , click OK, next. skip exceptions, specify a name for this rule, and click Finish.Continue Reading
So you have written an email using Gmail and you press send and then suddenly: You get that horrible feeling that you should not have done it You see that you have replied to all when you did not want to Noticed a spelling mistake Changed your mind as you have sent the e mail in anger Well with Gmail there is a solution. Open up Gmail and go to settings , click on the spoked wheel in the top right hand side of the Gmail screen. Then open up the “Labs” tab Then pan down the page until you find the “Undo Send” feature Enable this and now you will have 5 seconds to undo your e-mail message and I know 5 seconds is not long however it’s amazing what you will see at the last minute.Continue Reading
Delay the mail
Create a rule in outlook
Sometimes you send an e-mail and see a typo just a moment too late. Or notice that you did a Reply All and didn't mean to (we warned you). Pushing a button to cancel sending is not usually an option outside of corporate e-mail systems. But you can work around that.
Gmail Labs, for example, now offers Undo Send. If you click that Undo link a few seconds after sending, the message won't go out. But be warned: You get only 5 seconds.
Microsoft Outlook can be set up to mimic this undo function as well, using a rule that defers sending by seconds or minutes. That way you have time to realize the mistake and go fix it first. You can set up the rule by going to Tools, then Rules and Alerts. Start a blank rule that will "Check messages after sending." Click Next until you're warned about the rule working on all messages—that's what you want. The next screen should have an option to "defer delivery by a number of minutes." Pick a number, click OK, then Next. Skip the exceptions, name the rule, and click Finish.Continue Reading